Join Zoom Meeting from Webex: How to Ensure a Safe and Secure Virtual Gathering

As the host of a Zoom meeting, you have a range of abilities available to you to manage or eliminate audience participation. However, it's essential to understand the importance of ensuring a safe and secure virtual gathering, especially when hosting an open forum.

To achieve this, you can use various features within Zoom to control the sharing capabilities of meeting participants. For instance, you can mute participants or disable video to prevent disruptions. Additionally, disabling private chat can help prevent unwanted messages during the meeting.

For smaller groups with easily manageable participant counts, using waiting rooms can be an effective way to quickly eyeball your class roster and ensure that names match up. As a host, you'll receive notifications when someone is trying to join the meeting, giving you full control over who gets let in.

Another useful feature is the ability to turn on waiting rooms, which allows you to see who's trying to get into the meeting before they actually join. Familiarize yourself with these settings before hosting a meeting to ensure that your virtual gathering remains secure and productive.

Some of these features also double as security settings, so it's crucial to understand how to use them effectively. As a host, you have the power to make informed decisions about who can participate in your meetings.

For instance, if you're hosting an open forum, it may be better to consider using Zoom Webinars or Webex Events instead of regular Zoom meetings. On the other hand, if you're hosting a closed meeting for Miami users only, Zoom or Webex meetings might be your best choice.

Before choosing a tool, consider what's the purpose of your meeting or event. Miami has several web conferencing tools available for all faculty, staff, and students, including Zoom and Webex.

To ensure that only authenticated users can join your meeting, go to Meeting Options or Webinar Options and click on 'Only authenticated users can join.' This setting is particularly important for meetings and events geared towards a Miami-only audience.

Starting September 29, Miami Zoom accounts will have an option for meeting creators to force meeting attendees to log in with a Miami account. IT Services has also made passcodes mandatory on all Zoom and Webex meetings.

To keep uninvited guests from disrupting class gatherings and meetings, it's essential to be mindful of the importance of not publicly sharing passcodes through social media or websites, including apps like The Hub. Instead, use the waiting room feature or private chat to manage attendance and keep the meeting secure.

Finally, remember that many of the same security recommendations apply to Zoom, Webex, and Google Meet as they do for other online applications. By following these tips and being mindful of your virtual gathering's safety and security, you can ensure a productive and respectful meeting experience for all participants.

Join zoom meeting from webex